Position Overview

This position is the primary contact for the Trust’s front office, supporting all business functions, including Events, Fundraising, Marketing, and Building Management. As a year-round position, it requires an exceptionally organized, collaborative, and accountable individual who is highly proficient in technology and capable of delivering excellent client service while managing day-to-day operations to enhance overall efficiency.

Key Roles and Responsibilities

Landmark Administration

Support the Executive Director with communications to the Board of Trustees, donors, clients, and grants

Support Facilities Director with scheduling, building project tracking and reporting, tenant management, and permitting

Support Event team

Tenant Management

Coordinate between tenants and the Facilities Director on maintenance needs and lease management

Organization Infrastructure

Office

Manage digital files, including property information, photo archives, and donor information.

Partake in historic preservation research, compliance accountability

Coordinates IT support, website

Manages daily operational needs

Events

Provide admin support before, during, and after events, on-site coordination of vendors and key production timelines

Qualifications and Characteristics

Education & Experience: Prior experience in office management, operations, or administrative roles within a nonprofit or similar organization.

Technology Proficiency: Strong proficiency in office software (e.g., Google Workspace) and the ability to quickly learn new tools and platforms are essential.

Organizational Skills: Exceptional organizational skills with the ability to multitask, prioritize, and manage time effectively in a fast-paced environment.

Communication Skills: Excellent written and verbal communication skills. Ability to interact professionally with various stakeholders, including staff, donors, vendors, and community members.

Collaboration: A team player who works well in collaborative environments.

Client Service: Strong interpersonal skills with a customer-service mindset. Must be able to manage relationships with both internal and external stakeholders, ensuring a positive experience for all involved.

Problem-Solving & Accountability: Ability to anticipate challenges, propose solutions, and work independently.

Attention to Detail: Strong attention to detail in managing communications, documents, and scheduling to ensure smooth operations across all business areas.

Flexibility: Willingness to adapt to changing priorities and evolving responsibilities within a dynamic nonprofit environment.

Passion for the Mission: A commitment to supporting the mission of the Vineyard Preservation Trust and a passion for historic preservation and community engagement.

Employee Compensation

Target salary: $55,000

Job Type: Full-time, located at the Daniel Fisher House: 99 Main Street, Edgartown, MA

Benefits

Health Insurance

125 Health Savings Plan

403b Retirement plan (after 1st full year of employment, plus company match)

Schedule

40 hours/week 

Overtime or weekend availability will be required from time to time. Compensatory time is provided with approval.

Please email a short cover letter and resume to nevette@mvpreservation.org, using “Operations Manager” in the subject line. Our employment process will request references.

Learn more about the Vineyard Preservation Trust at vineyardtrust.org/news/job-opening-operations-manager/